Purpose 

NETS Victoria collects, holds and administers a range of personal information in order to communicate and conduct our programs and activities. 

Personal information is information that directly or indirectly identifies an individual. This includes any information or opinion recorded in a material form about an individual whose identity is either apparent or can reasonably be ascertained.

We are committed to protecting the privacy of this personal information and recognise the rights of individuals to have their information administered in ways they would reasonably expect. 

This policy outlines what NETS Victoria does to meet legislated privacy requirements and maintain good practices to preserve the privacy of personal information. 

Scope

This applies to all personal information collected by NETS Victoria, whether we have asked for the information or not.

It does not apply to any other company or organisation, including those whose digital services have links to our content or services. Third party services will govern the use of personal information you submit to them, which may also be collected by cookies when you visit or use their websites. NETS Victoria does not accept any responsibility or liability for the privacy practices of third parties.

Related legislation

• Privacy Act 1998
• Public Records Act 1973

Collection

• NETS Victoria will:
  • Collect personal information only where it is necessary. This may include:

• Because you provide it to us, including if you contact us to provide feedback or ask us a question, or interact with one of our digital services.
• Because we need it to provide a product or service that you have requested, including if you subscribe to an email list or apply for a grant.
• Because we would like to improve our services, including the collection and analysis of statistical data and use of cookies.
• Because you work for or with us, including applying to us for a job or opportunity.
• Collect personal information fairly and, where possible, directly from the individual. 

• Take reasonable steps to inform individuals of:
  • The purpose/s for which the information is collected.
  • How it will be administered.
  • Whom at NETS Victoria will have access to the information.
  • Any law that requires the particular information to be collected.
  • The main consequences (if any) for the individual should they not provide all or part of the information.

• Notify individuals that this information is accessible to them and explain how they can access it.

Use and disclosure

• NETS Victoria will only use or disclose information:
  • For the primary purpose for which it was collected or a directly related secondary purpose. 
  • With the individual’s consent for other purposes.
  • As otherwise allowed under the relevant legislation or as required or authorised by law.
• This includes: 
  • Information that you specifically give to NETS Victoria. 
    • This includes when you ask a question, apply for grants, discuss a partnership, apply to host a touring exhibition, participate in a promotional activity, use our website advice bank facility, or send us an email.
    • If you provide any personal information about another individual as part of such interactions, it is your responsibility to ensure that they are informed and have given their prior consent. 
  • Data that we collect automatically when you use a digital service (such as our website and social media). 
    • This is usually anonymous or aggregated information collected using ‘cookies’, such as your IP address, domain name and browser type, the date and time of access, and details of the information downloaded. 
    • This information will not be used to identify individuals unless a law enforcement agency executes a warrant to inspect website activity logs. 
    • Published Q&A posts on our website remain anonymous.

Third parties

NETS Victoria will not:

• • • Provide personal information to any other party or organisation without consent (except if required by law or other regulation).
    • Use or disclose personal information for the purposes of third-party marketing.

NETS Victoria will:

• Only release personal information about a person with that person’s express permission. For personal information to be released, there must be a record of agreement. 

• Release information about someone to third parties where it is requested by the person concerned.

Data quality, security and retention

NETS Victoria will:

• Take reasonable steps to ensure that personal information is kept accurate, complete and up to date, protected from misuse, loss, unauthorised access, modification or disclosure, and destroyed or permanently de-identified when no longer needed.

• Maintain secure, confidential database/s for contact management and mailing list purposes. 

• Stay informed about the developments in cyber security and how these may relate to NETS Victoria.

• Individuals can ask for their names and addresses to be removed from mailing lists by contacting us.

Transparency

NETS Victoria will:

• Ensure stakeholders are aware of our Privacy Policy and its purposes. 

• Publish this information on our website.

Access and correction

NETS Victoria will:

• Ensure individuals can seek access to information held about them.

• Correct inaccurate, incomplete, misleading or out of date information.

Anonymity

• NETS Victoria will give stakeholders the option to complete evaluation forms or opinion surveys anonymously.